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linking files to table

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i have a form in which i type the batchnumber ( field name ) like 1005003, 1005010 and its stored in a table named tblbatchnumber

i have a folder which has pdf or xls files of that name like
ex : 1005003.xls or
ex : 1005010.pdf

how to link the file in folder to the batchnumber field so that when ever a new file is added in the folder the file name is stored as a new record in table & in the form if i click the batch number the xls or pdf file should open

pls help as it will save lot of time all who use it

i have tried hyperlink its not working & i have checked other different database i displays the complete path of file name

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