Hello all, I kindly want help for the following: I made a complete sales system for a glass company, we have quotations, then are converted into orders when confirmed and finally into invoices, when products are ready. The problem is that the invoices are printed on preprinted forms, so have limited detail lines only 15, and most of our quotations include more than 15 lines. I can limit the quotation to 15, but my manager doesnot accept it. I hope someone can give me an idea how to get this done. Thank you very much. Regards, Ernesto
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Split in multiple records
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SQL to NOSQL(new concept)
this is my new idea of design the data mapping module from SQL to NOSQL
is it got error of something anyone can comment on it?
http://i66.tinypic.com/2zhqzi0.png
is it got error of something anyone can comment on it?
http://i66.tinypic.com/2zhqzi0.png
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SQL Tuning
I have an issue where I am not even after adding indexes and removing the date function the query is still performing slow.
*
ALTER TABLE ping_post.sell_ping_log ADD COLUMN computed_created Date AS (date (created)) PERSISTENT;
*
CREATE INDEX PP_SPL_CREATED ON ping_post.sell_ping_log(lead_id, sell_id, computed_created);
Below is the execution plan after the creation of column and index.
MariaDB [ping_post]> Explain Select p.id, s.id AS campaign_id, p.computed_created, p.response_status_id AS status_id, s.seller_id, l.name AS lead, p.zip, 1 AS tier_id, p.channel_id from ping_post.sell_ping_log p
* * -> INNER JOIN settings.lead l ON l.id = p.lead_id
* * -> INNER JOIN ping_post.sell s ON s.seller_id = 19 and s.id = p.sell_id*
* * -> where p.computed_created >= (curdate() - interval 10 day) order by p.computed_created DESC;
+------+-------------+-------+--------+-------------------------------------------+-----------+---------+---------------------+------+----------------------------------------------+
| id * | select_type | table | type * | possible_keys * * * * * * * * * * * * * * | key * * * | key_len | ref * * * * * * * * | rows | Extra* * * * * * * * * * * * * * * * * * * * |
+------+-------------+-------+--------+-------------------------------------------+-----------+---------+---------------------+------+----------------------------------------------+
|* * 1 | SIMPLE* * * | s * * | ref* * | PRIMARY,seller_id * * * * * * * * * * * * | seller_id | 4 * * * | const * * * * * * * | * 28 | Using index; Using temporary; Using filesort |
|* * 1 | SIMPLE* * * | p * * | ref* * | sell_id,sell_ping_log_idx1,PP_SPL_CREATED | sell_id * | 4 * * * | ping_post.s.id* * * | 3632 | Using where* * * * * * * * * * * * * * * * * |
|* * 1 | SIMPLE* * * | l * * | eq_ref | PRIMARY * * * * * * * * * * * * * * * * * | PRIMARY * | 4 * * * | ping_post.p.lead_id |* * 1 |* * * * * * * * * * * * * * * * * * * * * * * |
+------+-------------+-------+--------+-------------------------------------------+-----------+---------+---------------------+------+----------------------------------------------+
3 rows in set (0.00 sec)
Explain Select p.id, s.id AS campaign_id, p.created, p.response_status_id AS status_id, s.seller_id, l.name AS lead, p.zip, 1 AS tier_id, p.channel_id from ping_post.sell_ping_log p
INNER JOIN settings.lead l ON l.id = p.lead_id
INNER JOIN ping_post.sell s ON s.seller_id = 19 and s.id = p.sell_id where p.computed_created BETWEEN curdate() - interval 10 day and curdate() order by p.created DESC;*
*
Therefore I tried in the below ways
Explain Select p.id, s.id AS campaign_id, p.created, p.response_status_id AS status_id, s.seller_id, l.name AS lead, p.zip, 1 AS tier_id, p.channel_id from ping_post.sell_ping_log p
INNER JOIN settings.lead l ON l.id = p.lead_id
INNER JOIN ping_post.sell s ON s.seller_id = 19 and s.id = p.sell_id*
where p.computed_created >= (curdate() - interval 10 day)*
And* p.computed_created <= (curdate())* order by p.created DESC;
*
Explain Select p.id, s.id AS campaign_id,*p.computed_created, p.response_status_id AS status_id, s.seller_id, l.name AS lead, p.zip, 1 AS tier_id, p.channel_id from ping_post.sell_ping_log p
INNER JOIN settings.lead l ON l.id = p.lead_id
INNER JOIN ping_post.sell s ON s.seller_id = 19 and s.id = p.sell_id*
where p.computed_created >= (curdate() - interval 10 day) order by p.computed_created DESC;
*
*
Still the query is giving same results of 1.4x mins approximately.
*
ALTER TABLE ping_post.sell_ping_log ADD COLUMN computed_created Date AS (date (created)) PERSISTENT;
*
CREATE INDEX PP_SPL_CREATED ON ping_post.sell_ping_log(lead_id, sell_id, computed_created);
Below is the execution plan after the creation of column and index.
MariaDB [ping_post]> Explain Select p.id, s.id AS campaign_id, p.computed_created, p.response_status_id AS status_id, s.seller_id, l.name AS lead, p.zip, 1 AS tier_id, p.channel_id from ping_post.sell_ping_log p
* * -> INNER JOIN settings.lead l ON l.id = p.lead_id
* * -> INNER JOIN ping_post.sell s ON s.seller_id = 19 and s.id = p.sell_id*
* * -> where p.computed_created >= (curdate() - interval 10 day) order by p.computed_created DESC;
+------+-------------+-------+--------+-------------------------------------------+-----------+---------+---------------------+------+----------------------------------------------+
| id * | select_type | table | type * | possible_keys * * * * * * * * * * * * * * | key * * * | key_len | ref * * * * * * * * | rows | Extra* * * * * * * * * * * * * * * * * * * * |
+------+-------------+-------+--------+-------------------------------------------+-----------+---------+---------------------+------+----------------------------------------------+
|* * 1 | SIMPLE* * * | s * * | ref* * | PRIMARY,seller_id * * * * * * * * * * * * | seller_id | 4 * * * | const * * * * * * * | * 28 | Using index; Using temporary; Using filesort |
|* * 1 | SIMPLE* * * | p * * | ref* * | sell_id,sell_ping_log_idx1,PP_SPL_CREATED | sell_id * | 4 * * * | ping_post.s.id* * * | 3632 | Using where* * * * * * * * * * * * * * * * * |
|* * 1 | SIMPLE* * * | l * * | eq_ref | PRIMARY * * * * * * * * * * * * * * * * * | PRIMARY * | 4 * * * | ping_post.p.lead_id |* * 1 |* * * * * * * * * * * * * * * * * * * * * * * |
+------+-------------+-------+--------+-------------------------------------------+-----------+---------+---------------------+------+----------------------------------------------+
3 rows in set (0.00 sec)
Explain Select p.id, s.id AS campaign_id, p.created, p.response_status_id AS status_id, s.seller_id, l.name AS lead, p.zip, 1 AS tier_id, p.channel_id from ping_post.sell_ping_log p
INNER JOIN settings.lead l ON l.id = p.lead_id
INNER JOIN ping_post.sell s ON s.seller_id = 19 and s.id = p.sell_id where p.computed_created BETWEEN curdate() - interval 10 day and curdate() order by p.created DESC;*
*
Therefore I tried in the below ways
Explain Select p.id, s.id AS campaign_id, p.created, p.response_status_id AS status_id, s.seller_id, l.name AS lead, p.zip, 1 AS tier_id, p.channel_id from ping_post.sell_ping_log p
INNER JOIN settings.lead l ON l.id = p.lead_id
INNER JOIN ping_post.sell s ON s.seller_id = 19 and s.id = p.sell_id*
where p.computed_created >= (curdate() - interval 10 day)*
And* p.computed_created <= (curdate())* order by p.created DESC;
*
Explain Select p.id, s.id AS campaign_id,*p.computed_created, p.response_status_id AS status_id, s.seller_id, l.name AS lead, p.zip, 1 AS tier_id, p.channel_id from ping_post.sell_ping_log p
INNER JOIN settings.lead l ON l.id = p.lead_id
INNER JOIN ping_post.sell s ON s.seller_id = 19 and s.id = p.sell_id*
where p.computed_created >= (curdate() - interval 10 day) order by p.computed_created DESC;
*
*
Still the query is giving same results of 1.4x mins approximately.
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Using MySQL or perhaps another Database for my small business needs
I currently have a "database" that consists of 7 separate tables in Microsoft Access 2010, several of which are around the 2GB maximum size for tables in Access.
I am trying to get some recommendations on how best to go about transitioning to a more robust Database, particularly which platform would be best for me to use, whether it is MySQL, or SQL Server Express, or some other option. One recommendation someone suggested is to simply create a MySQL database that I can then access from Microsoft Access as the front end interface, using an ODBC connection. Does that seem like a good course of action for me to take. See basic business use of the data below.
I will primarily be using the Database to organize (i.e, read and write to the tables), analyze, and select product inventory, and to build some date-based transaction reporting. So, the types of queries I am currently doing are relatively simple and straightforward 'Select' queries, with additional 'Where' statements to filter down the list of products. Our company's employees are currently limited to basic SQL skills, and strong familiarity with Microsoft Access and Excel, but minimal programming skills in both. We both don't have any database admin skills, so we plan to hire someone using guru.com or upwork.com. So we are looking for a simple front end solution, keeping in mind that we are often updating the data files, deleting the data, appending to it, etc. We currently are doing so in Access and Excel using txt and csv files.
There are about 5 million products total, and about 60 columns of data in the Main Inventory table that is probably in the most need of being placed in the new, larger, database since it is already about 2GB in size within the Access Table (i.e., I can't make it any larger in Access).
It probably isn't worth mentioning at this point but I would like to eventually (but not immediately) further transition the Database to much more advanced analysis capabilities that may require MapReduce functionality, or Clustering of data for efficient processing. This will likely be placed in the Cloud via Azure or Amazon AWS. So, ideally, whichever tool I use could also be a good stepping stone to Big Data Analytic capabilities. However, I realize at that point, it may be a complete redesign, so feel free to ignore this comment, if it doesn't make sense to even consider it for the initial, current need I have which is to simply provide basic query access to larger data files than I can currently access within Access.
Thanks for any thoughts or recommendations or general guidance you may have for me, as I try to take the right steps for my small business to manage a large amount of product data.
I am trying to get some recommendations on how best to go about transitioning to a more robust Database, particularly which platform would be best for me to use, whether it is MySQL, or SQL Server Express, or some other option. One recommendation someone suggested is to simply create a MySQL database that I can then access from Microsoft Access as the front end interface, using an ODBC connection. Does that seem like a good course of action for me to take. See basic business use of the data below.
I will primarily be using the Database to organize (i.e, read and write to the tables), analyze, and select product inventory, and to build some date-based transaction reporting. So, the types of queries I am currently doing are relatively simple and straightforward 'Select' queries, with additional 'Where' statements to filter down the list of products. Our company's employees are currently limited to basic SQL skills, and strong familiarity with Microsoft Access and Excel, but minimal programming skills in both. We both don't have any database admin skills, so we plan to hire someone using guru.com or upwork.com. So we are looking for a simple front end solution, keeping in mind that we are often updating the data files, deleting the data, appending to it, etc. We currently are doing so in Access and Excel using txt and csv files.
There are about 5 million products total, and about 60 columns of data in the Main Inventory table that is probably in the most need of being placed in the new, larger, database since it is already about 2GB in size within the Access Table (i.e., I can't make it any larger in Access).
It probably isn't worth mentioning at this point but I would like to eventually (but not immediately) further transition the Database to much more advanced analysis capabilities that may require MapReduce functionality, or Clustering of data for efficient processing. This will likely be placed in the Cloud via Azure or Amazon AWS. So, ideally, whichever tool I use could also be a good stepping stone to Big Data Analytic capabilities. However, I realize at that point, it may be a complete redesign, so feel free to ignore this comment, if it doesn't make sense to even consider it for the initial, current need I have which is to simply provide basic query access to larger data files than I can currently access within Access.
Thanks for any thoughts or recommendations or general guidance you may have for me, as I try to take the right steps for my small business to manage a large amount of product data.
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NVARCHAR as Primary Key or INT Primary Key and NVARCHAR UNIQUE column
I have alphanumeric data with a max length of 20 characters. I'm going to store this data in a column of type NVARCHAR(20).
These data are CODES and must be unique, so I decided to make that column primary key.
But, asking another question, someone has "suggested" me to use an INT column as primary key.
What do you think? An INT primary key and a NVARCHAR column with an UNIQUE constraint or my current design?
I think I'm adding a new column that I'm not going to use. I will use it only for join. I'm not sure if this is the best design because I will use a lot the NVARCHAR(20). And this column will need also an index, so I don't see what I'm going to achieve creating another column as primary key.
In other words, in the 99% of my queries I will use that column on my where clause and I don't know what improvement I will get adding an INT primary key.
I'm going to use SQL Server and now I'm using NVARCHAR column as primary. This PK column is also a FK in other two tables (which is also PK on each table).
I'm sure that an INT PK is better than a NVARCHAR, but here the real KEY for the table is the NVARCHAR column. I will need another index for the NVARCHAR column, so I don't know if there is a lot of advantage to add an INT column as PK.
These data are CODES and must be unique, so I decided to make that column primary key.
But, asking another question, someone has "suggested" me to use an INT column as primary key.
What do you think? An INT primary key and a NVARCHAR column with an UNIQUE constraint or my current design?
I think I'm adding a new column that I'm not going to use. I will use it only for join. I'm not sure if this is the best design because I will use a lot the NVARCHAR(20). And this column will need also an index, so I don't see what I'm going to achieve creating another column as primary key.
In other words, in the 99% of my queries I will use that column on my where clause and I don't know what improvement I will get adding an INT primary key.
I'm going to use SQL Server and now I'm using NVARCHAR column as primary. This PK column is also a FK in other two tables (which is also PK on each table).
I'm sure that an INT PK is better than a NVARCHAR, but here the real KEY for the table is the NVARCHAR column. I will need another index for the NVARCHAR column, so I don't know if there is a lot of advantage to add an INT column as PK.
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Log Shipping Copy Job Not working as on time which specified
Hi All,
I am using SQL Server 2005.
I am taking backup of my Live Server to another local server by using transnational log shipping.
On Secondary there are two jobs 1) LS Copy 2) LS Restore
To LS Copy I have scheduled for after every 15 minutes It will take action.
To LS Restore I have scheduled for after every 60 minutes It will take action.
LS Restore is working fine...
But LS Copy Not working as specified. Eg: It ran on 4:15 AM, then 9:45 AM then 11:00 AM.
So can any one give me the reasons what is happening and why LS Copy not working after every 15 minutes.:o
I am using SQL Server 2005.
I am taking backup of my Live Server to another local server by using transnational log shipping.
On Secondary there are two jobs 1) LS Copy 2) LS Restore
To LS Copy I have scheduled for after every 15 minutes It will take action.
To LS Restore I have scheduled for after every 60 minutes It will take action.
LS Restore is working fine...
But LS Copy Not working as specified. Eg: It ran on 4:15 AM, then 9:45 AM then 11:00 AM.
So can any one give me the reasons what is happening and why LS Copy not working after every 15 minutes.:o
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MS Access query & parameters
Hi
Am trying to write a query, using records that has a field for year and a field for period, numbers 1 to 12. The current query asks what is the latest period
<=[latest actual period], I want to ask that question but only return records that are >=4, how do I express this in the criteria field.
Plus how would I ask the query to return records that is for selection year 2016 period 4 to year 2017 period 3 inclusive.#
Thanks
Am trying to write a query, using records that has a field for year and a field for period, numbers 1 to 12. The current query asks what is the latest period
<=[latest actual period], I want to ask that question but only return records that are >=4, how do I express this in the criteria field.
Plus how would I ask the query to return records that is for selection year 2016 period 4 to year 2017 period 3 inclusive.#
Thanks
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Merge into query
Hi All
I am very new to DB2 and need help with the following functionality:
TGT table
Col1,Col2,Col3,Col4,Col5,Col6
SRC table
SCol1,SCol2,SCol3,SCol4,SCol5
A,D,2,5,E
A,D,2,10,W
A,D,2,15,R
I have to merge rows from SRC to TGT table. Unique index on TGT table is on Col1,Col2,COl3
TGT table should look like this after merge
Col1,Col2,Col3,Col4,Col5,Col6
A,D,2,5,10,15
my merge query looks like this
merge into TGT using (select SCol1,SCol2,SCol3,SCol4,SCol5 from SRC table) SRC ON (TGTCol1=SRC.SCol1 and TGT.Col2=SRC.SCol2 and TGT.Col3=SRC.SCol3)
WHEN MATCHED THEN UPDATE
SET TGT.Col4=DECODE(SRC.SCol5,'E',SRC.SCol4,null), TGT.Col5=DECODE(SRC.SCol5,'W',SRC.SCol4,null),TGT. Col6=DECODE(SRC.SCol5,'R',SRC.SCol4,null)
WHEN NOT MATCHED THEN INSERT (TGT.Col1,TGT.Col2,TGT.Col3,TGT.Col4,TGT.Col5,TGT. Col6)
VALUES (SRC.SCol1,SRC.SCol2,SRC.SCol3,DECODE(SRC.SCol5,'E ',SRC.SCol4,null),DECODE(SRC.SCol5,'W',SRC.SCol4,n ull),DECODE(SRC.SCol5,'R',SRC.SCol4,null))
But, when i run this, i get an error message saying the unique index on table TGT is violated.
What am i doing wrong?
I am very new to DB2 and need help with the following functionality:
TGT table
Col1,Col2,Col3,Col4,Col5,Col6
SRC table
SCol1,SCol2,SCol3,SCol4,SCol5
A,D,2,5,E
A,D,2,10,W
A,D,2,15,R
I have to merge rows from SRC to TGT table. Unique index on TGT table is on Col1,Col2,COl3
TGT table should look like this after merge
Col1,Col2,Col3,Col4,Col5,Col6
A,D,2,5,10,15
my merge query looks like this
merge into TGT using (select SCol1,SCol2,SCol3,SCol4,SCol5 from SRC table) SRC ON (TGTCol1=SRC.SCol1 and TGT.Col2=SRC.SCol2 and TGT.Col3=SRC.SCol3)
WHEN MATCHED THEN UPDATE
SET TGT.Col4=DECODE(SRC.SCol5,'E',SRC.SCol4,null), TGT.Col5=DECODE(SRC.SCol5,'W',SRC.SCol4,null),TGT. Col6=DECODE(SRC.SCol5,'R',SRC.SCol4,null)
WHEN NOT MATCHED THEN INSERT (TGT.Col1,TGT.Col2,TGT.Col3,TGT.Col4,TGT.Col5,TGT. Col6)
VALUES (SRC.SCol1,SRC.SCol2,SRC.SCol3,DECODE(SRC.SCol5,'E ',SRC.SCol4,null),DECODE(SRC.SCol5,'W',SRC.SCol4,n ull),DECODE(SRC.SCol5,'R',SRC.SCol4,null))
But, when i run this, i get an error message saying the unique index on table TGT is violated.
What am i doing wrong?
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Table Structure and Relationships for a Database Design
Hi all. I'm 'slightly more experienced than beginner' at database design and I have been asked by a beginner friend to help her design an Access database table structure for her employer.
The problem I am having mainly is how to structure the tables/relationships around the fact that both organisations AND individuals can be members but organisational membership also needs to have 2 named members, with all THEIR contact details too stored. I have tried to create just two tables to store the information to avoid duplicate data entry i.e. one table of organisations (who could be current members, past members, not members at all but have sent paid delegates to an event, current exhibitors, past exhibitors, potential future exhibitors etc) and one table of contacts data (which can be individual members, the contact details of the named members within the organisation, the Admin and Finance contact data for an organisational member, contact details of people who could be non-members but attend as delegates at the events, named individual exhibitors, who can also be linked to one or more organisations if they represent them at an event), then some form of linking tables to show which type they are. But this approach has just become hopelessly confusing, and now I can't see how to create a working table structure that covers all permutations, and have the data entry straightforward in all the different forms.
Some of the other bits I think I can do without help, such as the invoicing/payments/event booking etc, but I have provided all the information given to me below in case anything impacts on the bit I'm struggling with. My challenge is with the tables and relationships around the organisations/membership/contacts part, so would love some pointers please on ways to make this all work together! I've tried looking at loads of DB table designs online but none of them have the permutations that this one seems to have exactly so I can adapt the design and make it work for this case.
As I said, I'm only slightly more experienced than beginner level, so I could be missing something incredibly obvious in how to make this work! So please, be kind ;)
Many thanks for any assistance anyone can offer :)
The spec I have been sent that she has to work to is below, along with a few questions I have sent her (and her answers) to clarify how certain data is to be used/stored:
Database Specification/Requirements
Member Organisations Needs to include the contact details not just of the organisation but admin and finance offices/names/emails etc too
Each member organisation may have several individual named members each with their own different contact details including different addresses sometimes.
Some members are individuals, not just organisation members. There are different types of members Institutional Members; Ordinary Members; Retired Members; Honorary Members.
Each member organisation may need to be invoiced several times per year for annual membership, annual conference & autumn CPD events (occasionally organisations have separate invoicing for accommodation and the event)
o Events invoices may be for individual members, not necessarily all of them.
Some membership renewals and events bookings come through the website so manual invoicing is not required (though if we had a reliable method for issuing renewals/events invoices easily this may enable us to review the website requirements as few colleges currently use the online ordering process successfully)
Need to be able to record when payments are made, for what and by what method (card/cheque/BACS) etc
Need to be able to record which named members within organisations have booked to attend events and which of those require hotel rooms booking/included.
Also, we need to be able to record exhibitors for events, and invoice them too they are not necessarily members
Organisations can be members, as can individuals who may be Ordinary, Retired or Honorary Members.
Institutional Members then have named members within that these are the contacts for members and listed as Members
For Institutional Members I also have to have both Admin and Finance contacts
Members are grouped into Regions this is because they have regional meetings/events I need to be able to pull off regional contact lists of both current and past/potential members from the DB when requested by the Regional Chairs.
Events: - There are generally, currently, 2 per year.
Members can attend as delegates, some members may also attend as exhibitors and there may be more than one contact name on the exhibitor list.
There may be multiple delegates attending from one organisation so somehow this needs to be shown.
We can also have non-members attending as delegates
We also sometimes have other organisations attending as exhibitors we need to be building up a record of these so we can let them know of future events they may wish to attend.
So, for most members I need the ability to be able to invoice them up to 3 times per year, I need to be able to see easily who has and has not paid and update this as I get information through about who has paid and when at the moment this information is not in the best layout (certainly not on the spreadsheets!). I need to be able to see easily who needs member badges sent, and their web-user status updating etc as well.
One thing I dont currently have in the spreadsheets for each member organisation but does need adding in is what years an organisation may have been a member in the past
I need to be able to email either the entire Member list of contacts at times, or groups of them (like for instance if something is pertinent to one region only).
I need as I said to be able to build up a separate information base of organisations who either have exhibited or may do so in the future which is obviously not the same as the members list but would be related if they book to attend conferences/CPD events.
In addition to this as a member-led organisation some of the members are also Regional Representatives and as such are part of the Executive Committee and this would then also be a group I may need to be able to email at times too.
I need to be able to see who has booked for the conferences/other events through the year and show the invoices that are related to these. I need to be able to create lists of regional members, and need to be able to email blocks of contacts from the DB as well
EVENTS:
Delegates can be charged different prices depending whether they are members or non-members for example the last conference was £450 for members / £600 for non-members. We also did an early-bird booking discount which took the price back to £405. Sometimes a delegate or exhibitor can only go for a day so well have a different price for them too
MEMBERSHIP:
Membership prices at present are:
Institutional - £295 (includes 2 named members within an organisation)
Ordinary - £75 this may be for individuals, or additional named members within an organisation where they want more staff to benefit from membership
Retired - £12 per year
Honorary - FREE
Membership runs from 1st Jan 31st Dec each year.
If a member joins mid-year, would they get any kind of discount if the membership expires on, for example, 31st Dec of that year, as they would only be getting 50% of the year?
Yes, this may happen although often organisations take their time renewing but still continue to attend their regional meetings and will be billed for the entire year as a result
INVOICES:
Can these ever be part paid?
They are not normally part-paid, I havent had this happen yet.
Do these ever need to be reissued, and data about the reissuing stored, such as a new sent date?
Ive not had to re-issue invoices yet if theres ever a late payment then Ill re-send the original invoice, and I keep all emails so always have a track of this, though it might be helpful to be able to put in a chase-up date if thats possible.
Are there payment deadlines, and do these need to be implemented to strict criteria (i.e you need to receive payments within X days of the invoice being issued or the member benefits wont be received)?
They are supposed to be settled within a time-frame but because things are so unwieldy at the moment this hasnt yet been enforced, I just email and nudge with reminders as and when required.
Occasionally a discount may well be applied as mentioned for conferences etc. Not so much for membership payments though.
How are Purchase Orders related to Invoices? Do invoices only get generated when POs are received? What data need to be stored for POs, i.e. date received etc?
Purchase Orders are received from the organisations I dont issue invoices until Ive received at least a PO number (dont always get a copy of the PO until later) the POs are always stored in a dropbox folder and I dont generally retain a date for the PO I use my rather chaotic emails and search on a college to find that information as required.
The problem I am having mainly is how to structure the tables/relationships around the fact that both organisations AND individuals can be members but organisational membership also needs to have 2 named members, with all THEIR contact details too stored. I have tried to create just two tables to store the information to avoid duplicate data entry i.e. one table of organisations (who could be current members, past members, not members at all but have sent paid delegates to an event, current exhibitors, past exhibitors, potential future exhibitors etc) and one table of contacts data (which can be individual members, the contact details of the named members within the organisation, the Admin and Finance contact data for an organisational member, contact details of people who could be non-members but attend as delegates at the events, named individual exhibitors, who can also be linked to one or more organisations if they represent them at an event), then some form of linking tables to show which type they are. But this approach has just become hopelessly confusing, and now I can't see how to create a working table structure that covers all permutations, and have the data entry straightforward in all the different forms.
Some of the other bits I think I can do without help, such as the invoicing/payments/event booking etc, but I have provided all the information given to me below in case anything impacts on the bit I'm struggling with. My challenge is with the tables and relationships around the organisations/membership/contacts part, so would love some pointers please on ways to make this all work together! I've tried looking at loads of DB table designs online but none of them have the permutations that this one seems to have exactly so I can adapt the design and make it work for this case.
As I said, I'm only slightly more experienced than beginner level, so I could be missing something incredibly obvious in how to make this work! So please, be kind ;)
Many thanks for any assistance anyone can offer :)
The spec I have been sent that she has to work to is below, along with a few questions I have sent her (and her answers) to clarify how certain data is to be used/stored:
Database Specification/Requirements
Member Organisations Needs to include the contact details not just of the organisation but admin and finance offices/names/emails etc too
Each member organisation may have several individual named members each with their own different contact details including different addresses sometimes.
Some members are individuals, not just organisation members. There are different types of members Institutional Members; Ordinary Members; Retired Members; Honorary Members.
Each member organisation may need to be invoiced several times per year for annual membership, annual conference & autumn CPD events (occasionally organisations have separate invoicing for accommodation and the event)
o Events invoices may be for individual members, not necessarily all of them.
Some membership renewals and events bookings come through the website so manual invoicing is not required (though if we had a reliable method for issuing renewals/events invoices easily this may enable us to review the website requirements as few colleges currently use the online ordering process successfully)
Need to be able to record when payments are made, for what and by what method (card/cheque/BACS) etc
Need to be able to record which named members within organisations have booked to attend events and which of those require hotel rooms booking/included.
Also, we need to be able to record exhibitors for events, and invoice them too they are not necessarily members
Organisations can be members, as can individuals who may be Ordinary, Retired or Honorary Members.
Institutional Members then have named members within that these are the contacts for members and listed as Members
For Institutional Members I also have to have both Admin and Finance contacts
Members are grouped into Regions this is because they have regional meetings/events I need to be able to pull off regional contact lists of both current and past/potential members from the DB when requested by the Regional Chairs.
Events: - There are generally, currently, 2 per year.
Members can attend as delegates, some members may also attend as exhibitors and there may be more than one contact name on the exhibitor list.
There may be multiple delegates attending from one organisation so somehow this needs to be shown.
We can also have non-members attending as delegates
We also sometimes have other organisations attending as exhibitors we need to be building up a record of these so we can let them know of future events they may wish to attend.
So, for most members I need the ability to be able to invoice them up to 3 times per year, I need to be able to see easily who has and has not paid and update this as I get information through about who has paid and when at the moment this information is not in the best layout (certainly not on the spreadsheets!). I need to be able to see easily who needs member badges sent, and their web-user status updating etc as well.
One thing I dont currently have in the spreadsheets for each member organisation but does need adding in is what years an organisation may have been a member in the past
I need to be able to email either the entire Member list of contacts at times, or groups of them (like for instance if something is pertinent to one region only).
I need as I said to be able to build up a separate information base of organisations who either have exhibited or may do so in the future which is obviously not the same as the members list but would be related if they book to attend conferences/CPD events.
In addition to this as a member-led organisation some of the members are also Regional Representatives and as such are part of the Executive Committee and this would then also be a group I may need to be able to email at times too.
I need to be able to see who has booked for the conferences/other events through the year and show the invoices that are related to these. I need to be able to create lists of regional members, and need to be able to email blocks of contacts from the DB as well
EVENTS:
Delegates can be charged different prices depending whether they are members or non-members for example the last conference was £450 for members / £600 for non-members. We also did an early-bird booking discount which took the price back to £405. Sometimes a delegate or exhibitor can only go for a day so well have a different price for them too
MEMBERSHIP:
Membership prices at present are:
Institutional - £295 (includes 2 named members within an organisation)
Ordinary - £75 this may be for individuals, or additional named members within an organisation where they want more staff to benefit from membership
Retired - £12 per year
Honorary - FREE
Membership runs from 1st Jan 31st Dec each year.
If a member joins mid-year, would they get any kind of discount if the membership expires on, for example, 31st Dec of that year, as they would only be getting 50% of the year?
Yes, this may happen although often organisations take their time renewing but still continue to attend their regional meetings and will be billed for the entire year as a result
INVOICES:
Can these ever be part paid?
They are not normally part-paid, I havent had this happen yet.
Do these ever need to be reissued, and data about the reissuing stored, such as a new sent date?
Ive not had to re-issue invoices yet if theres ever a late payment then Ill re-send the original invoice, and I keep all emails so always have a track of this, though it might be helpful to be able to put in a chase-up date if thats possible.
Are there payment deadlines, and do these need to be implemented to strict criteria (i.e you need to receive payments within X days of the invoice being issued or the member benefits wont be received)?
They are supposed to be settled within a time-frame but because things are so unwieldy at the moment this hasnt yet been enforced, I just email and nudge with reminders as and when required.
Occasionally a discount may well be applied as mentioned for conferences etc. Not so much for membership payments though.
How are Purchase Orders related to Invoices? Do invoices only get generated when POs are received? What data need to be stored for POs, i.e. date received etc?
Purchase Orders are received from the organisations I dont issue invoices until Ive received at least a PO number (dont always get a copy of the PO until later) the POs are always stored in a dropbox folder and I dont generally retain a date for the PO I use my rather chaotic emails and search on a college to find that information as required.
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DB2 Not Starting on Windows 7 (VM)
Hi All,
I am using a Windows 7 VM with DB2 v 9.7.0.441 installed. I am not able to start the DB2 on this machine, it gives me the following error.
SQL1042C An unexpected system error occurred.
SQL1032N No start database manager command was issued. SQLSTATE=57019
The person who was using this VM before says its working. I am a newbie to DB2. Any pointers will be highly appreciated.
Thank you,
G-Jay
I am using a Windows 7 VM with DB2 v 9.7.0.441 installed. I am not able to start the DB2 on this machine, it gives me the following error.
SQL1042C An unexpected system error occurred.
SQL1032N No start database manager command was issued. SQLSTATE=57019
The person who was using this VM before says its working. I am a newbie to DB2. Any pointers will be highly appreciated.
Thank you,
G-Jay
↧
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partition table sybase 12.5
Is there a chronological order in recreating partition table so that data are evenly distributed on each partition. I'm thinking this way. correct me if wrong.
1. drop/recreate table
2. alter table partitition 4
3. create clustered index, and nonclustered index
4. bcp in the data or vice versa with #3
your inputs please
Thanks advance.
1. drop/recreate table
2. alter table partitition 4
3. create clustered index, and nonclustered index
4. bcp in the data or vice versa with #3
your inputs please
Thanks advance.
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connexions hanging for a moement than released
Hi, we have from time to time at random a hanging connexions with our Informix 11.70 C5 database, in fact we can"t sometimes access the database even from the server with "dbaccess mydbname", the telnet ont the port works well, the ping is also working but sometime block the connexions sometime for 1 mn and sometimes for more than that , in the online.log we finf at the moement of the hanging these lines:
Unable to initiate asynchronous read operation
09:31 AM listener-thread: err =-25580: oserr = 64: errstr =: System error occurred in network function.
System error = 64.
and suddenly it(s relaesed and than the dbacces to database work and the clients starts working.
is that an attack ?
here is my config for connexions: (I can reach 4000 concurent connexion)
NETTYPE soctcp,4,200,CPU
LISTEN_TIMEOUT 60
MAX_INCOMPLETE_CONNECTIONS 1024
FASTPOLL 1
NS_CACHE host=900,service=900,user=900,group=900
I suspected the Io long (checkpoints) but it seems sometimes we have a juste a little ckpt at the hanging time.
plz could you advice for the best setting to avoid the problem, and how can I analyse this phenomena
Unable to initiate asynchronous read operation
09:31 AM listener-thread: err =-25580: oserr = 64: errstr =: System error occurred in network function.
System error = 64.
and suddenly it(s relaesed and than the dbacces to database work and the clients starts working.
is that an attack ?
here is my config for connexions: (I can reach 4000 concurent connexion)
NETTYPE soctcp,4,200,CPU
LISTEN_TIMEOUT 60
MAX_INCOMPLETE_CONNECTIONS 1024
FASTPOLL 1
NS_CACHE host=900,service=900,user=900,group=900
I suspected the Io long (checkpoints) but it seems sometimes we have a juste a little ckpt at the hanging time.
plz could you advice for the best setting to avoid the problem, and how can I analyse this phenomena
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↧
what are most common "how to" questions for db2 dba?
what are most common "how to" questions for db2 dba?
Starting with me...
- How to monitor queries if they are performing in efficient way?
- How to monitor rollforward db? And guesstimate remaining time?
What are your top "how to"?
Starting with me...
- How to monitor queries if they are performing in efficient way?
- How to monitor rollforward db? And guesstimate remaining time?
What are your top "how to"?
↧
MS Access Tennis Template
I am very new to access...and to this forum.
Has anyone created a template in MS access to keep track of tennis scores and matches played?
Has anyone created a template in MS access to keep track of tennis scores and matches played?
↧
↧
help to right the query
Hi There,
db2 9.7
aix 7.1
I need your help to write a query with specific result.
table A has columns
1- timestamp
2- userid
3- stmttext (sql statement: update/UPDATE,delete/DELETE,insert/INSERT, select/SELECT e.g. substr(stmttest,1,6)='insert' I need check upercase as well due to some query start with UPDATE )
I want to write query to read table and give me below result
userid number_of_update number_of_insert number_of_delete number_of_select
------ ---------------- --------------- --------------- -----------------
Just count the number of update/insert/delete/update for specified date e.g. timestamp > '2016-05-17'
thank you in advance for your help
db2 9.7
aix 7.1
I need your help to write a query with specific result.
table A has columns
1- timestamp
2- userid
3- stmttext (sql statement: update/UPDATE,delete/DELETE,insert/INSERT, select/SELECT e.g. substr(stmttest,1,6)='insert' I need check upercase as well due to some query start with UPDATE )
I want to write query to read table and give me below result
userid number_of_update number_of_insert number_of_delete number_of_select
------ ---------------- --------------- --------------- -----------------
Just count the number of update/insert/delete/update for specified date e.g. timestamp > '2016-05-17'
thank you in advance for your help
↧
Access 2013 Front End - MariaDB/MySql backend
I'm in the process of moving my backend database to a MariaDB MySql backend and i ran into a little trouble. I have all the ODBC connections setup on my local computer and finally got my database tweaked to work with MySql. I moved over to another computer and setup the ODBC connections in the ODBC manager but when i open my database and open a form that accesses the tables in the SQL database i get an "ODBC--call failed" error. The other computer doesn't run a full version of access, only the runtime version. I was assuming this was why i was getting the error, so i did a little troubleshooting. I installed the full version of access 2013 and when i opened the database it again failed with the same error. I ran the linked table manager and refreshed the links and everything started working as it should. I don't want to have to run to each computer, install the full version of access, and refresh the links for every database i install. All i should have to do is setup the connections in the ODBC manager copy the database to the connected computer and up and running, right?
Of course as i'm writing this post i forget what the error is so i go out to another different computer get the ODBC connection setup as i did before, copy the database over to the connected computer, and everthing works. I have no idea what i did to fix this. The only thing i may have done is when i last re-ran the linked table manager on my local computer i told the linked table manager to save the password, which i know is a little of a security risk, but this database is not sensitive so i'm not concerned. If you can wade through the yammering maybe you can tell me what i did wrong or what is the right way to go about this.
Of course as i'm writing this post i forget what the error is so i go out to another different computer get the ODBC connection setup as i did before, copy the database over to the connected computer, and everthing works. I have no idea what i did to fix this. The only thing i may have done is when i last re-ran the linked table manager on my local computer i told the linked table manager to save the password, which i know is a little of a security risk, but this database is not sensitive so i'm not concerned. If you can wade through the yammering maybe you can tell me what i did wrong or what is the right way to go about this.
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[2010] OpenForm not filtering to record from report
I have a report that I want to be able to edit a record when an Item is clicked.
Setup:
Form named: "Consults Form"
report named: "Consults"
The Database has a field named SSN = set to text
On the form there is a textbox named txtSSN
So on the report it generates I set the SSN "box" when formatting to Hyperlink on so that it has the blue area/link underline. I then went to ON CLICK events..and have tried everything under the sun that matches any example i could find googling/etc. Here are just a few...
It opens the form, but its blank and does not goto the record. When i goto Design view on the form, the FILTER area shows [SSN] = CORRECT INFO/grabbing the record I need.
if I manually goto the bottom of the form and type in the search just the data, it pulls it up fine, but not from the FORM when I click. I have done MSGBOX SSN, SSN.text, ME!SSN, etc... and they all pull the same data and show it correctly, but its not passing it to the form to show the record.
Any assistance would be appreciated. Thank you
Setup:
Form named: "Consults Form"
report named: "Consults"
The Database has a field named SSN = set to text
On the form there is a textbox named txtSSN
So on the report it generates I set the SSN "box" when formatting to Hyperlink on so that it has the blue area/link underline. I then went to ON CLICK events..and have tried everything under the sun that matches any example i could find googling/etc. Here are just a few...
Code:
Private Sub SSN_Click()
DoCmd.OpenForm "Consults Form", acNormal, , "[SSN]= '" & SSN & "'", acFormEdit
DoCmd.OpenForm "Consults Form", acNormal, , "[SSN]= " & SSN, acFormEdit
DoCmd.OpenForm "Consults Form", acNormal, , "SSN= '" & SSN & "'", acFormEdit
DoCmd.OpenForm "Consults Form", acNormal, , "SSN= " & SSN, acFormEdit
End SubIt opens the form, but its blank and does not goto the record. When i goto Design view on the form, the FILTER area shows [SSN] = CORRECT INFO/grabbing the record I need.
if I manually goto the bottom of the form and type in the search just the data, it pulls it up fine, but not from the FORM when I click. I have done MSGBOX SSN, SSN.text, ME!SSN, etc... and they all pull the same data and show it correctly, but its not passing it to the form to show the record.
Any assistance would be appreciated. Thank you
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